How to Schedule International Meetings
Find a time that makes sense for everyone, wherever they are.
Finding a time for a call is easy until one person is finishing dinner and another hasn’t had breakfast yet. Start with where everyone will actually be on the day, especially if someone is travelling.
Add the cities to the World Clock and choose the meeting date. You can adjust the working hours for each location and see where they overlap. Green on the planner doesn’t mean someone is free, of course—it only means the hour falls within the working hours you entered.
Check the day as well as the hour
A Monday meeting for one person can be on Sunday or Tuesday for someone else. Before sending the invitation, check the local date for everyone. If the time is awkward for one person, ask whether it works rather than assuming.
For a regular call, consider taking turns with the early or late slot. And when clocks change, check the next meeting: countries don’t always change on the same date.
A clear invitation helps, too. Include the host city and, if useful, the local time for another participant. Check both against the actual date before you send it.