Find Overlapping Working Hours Across Time Zones
Find a meeting time that fits the working day in more than one place.
When colleagues work in different countries, a free space on your calendar isn’t necessarily a good time for everyone. Start with the hours people actually work and look for a window they share.
In the World Clock, add the cities and set each person’s working hours. Choose the date you’re planning for, then look across the grid. The highlighted hours show where the working windows overlap; they don’t tell you whether anyone is available.
What if there’s no overlap?
Ask what people can manage. For a one-off call, someone might be happy to start early or stay a little later. If the meeting happens regularly, rotating the awkward time can keep the same person from carrying the inconvenience every week.
Check the local day as well as the time—an evening for one person may already be the next morning for another. And revisit the schedule when clocks change: the overlap can move even though nobody has changed their working hours. Our daylight saving guide explains why.